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The Quality Assurance Policy (QAP) of the Department of Digital Systems was designed within the framework of the Academic Accreditation Proposal for the Department's Undergraduate Study Program. It constitutes a fundamental parameter and a prerequisite for its continuous monitoring, updating, and improvement. The key pillars of the QAP are structured and monitored through four Committees that operate within the Department and interconnect with the Internal Evaluation Group (IEG/OMEA), the Student Association, and the University’s Quality Assurance Unit (QAU/MODIP). These Committees are as follows:

1. Strategic Planning Committee

The Strategic Planning Committee constitutes a significant part of the Department of Digital Systems, playing a pivotal role in its direction and progress. The purpose of the committee is to formulate the Department's strategic plan, ensuring its smooth and effective operation over the long term. The central responsibility of the committee is the definition of strategic goals. By analyzing the current and future needs of the Department, as well as market trends and developments in the science of digital systems, the committee sets ambitious, measurable, and time-bound goals. Based on these strategic goals, the committee produces a corresponding action plan. This plan includes the necessary actions, timelines, and resources required for the realization of these goals. The actions are distinguished into internal (Departmental actions) and external (actions involving exogenous factors). The achievement of these goals is monitored periodically, and progress—or any potential difficulties—is evaluated. In such cases, changes or improvements are proposed where deemed necessary.

2. Study Guide Committee

The purpose of this committee is the drafting and maintenance of the Study Guide, a document that details the curriculum, courses, prerequisites, and the Department's rules of operation. The committee is responsible for compiling the Study Guide and for its annual renewal, ensuring it remains updated, consistent, modern, and flexible. To achieve these goals, the contribution of the Department's faculty members regarding the updates of the courses under their responsibility is requested. Useful information for updating the Study Guide is derived from course evaluations by students, data drawn from the Study Guides of corresponding departments in Greece and abroad, curriculum standards from technological organizations (e.g., ACM), and productive sectors within the Peloponnese region. Beyond evaluation, the committee ensures the support of students regarding the execution of the study program and oversees the definition of the Department's operating rules in application of the Study Guide.

3. Internal Evaluation Group (IEG/OMEA)

A significant component of the academic Department's proper operation is the Internal Evaluation Group (IEG/OMEA), as it plays a pivotal role in ensuring and improving the quality of education. In cooperation with the Institution’s Quality Assurance Unit (QAU/MODIP), the IEG is responsible for the annual internal evaluation of the study program, focusing on the analysis of effectiveness, teaching quality, student satisfaction, and research activity. Through this evaluation, the IEG provides data to both the QAU (externally) and the Department (internally), ensuring awareness of the current status as well as the objectives that must be met. The IEG monitors the implementation course of these goals, evaluating progress and proposing potential changes or improvements. Concurrently, the IEG ensures the coordination and timely collection of data required for the smooth operation of the Quality Assurance System. In this context, the process of data completion (questionnaires) by both students and teaching staff is encouraged and monitored. Furthermore, its duties include the drafting and monitoring of the accreditation proposal for the study programs, ensuring adherence to the necessary criteria and standards. The active participation of the IEG in the Institution's internal and external quality assurance processes contributes to the continuous improvement of the academic environment.

4. Qualifying Examinations Committee

The Qualifying Examinations Committee includes members of the Department whose expertise is relevant to the subjects examined during the qualifying exams. The role of the committee is to carry out the examination process, which includes ensuring smooth operation, the production of exam topics, the examination itself, and the evaluation of candidates. Following the evaluation, the committee also recommends the semester of placement for successful candidates.

5. Internship Committees (Application Evaluation Committee and Objections Committee)

As the Department of Digital Systems includes the concept of the Internship in its Study Guide, the Internship Committee is responsible for communication with students and for ensuring the smoothness of the process regarding the finding of host organizations for the realization of Internships by students. This includes contracting procedures, progress control, and the successful completion of the Internship process.

6. Committee for the Receipt of Supplies / Proper Execution of Services

This committee is appointed at the city level (due to the decentralization of the University of the Peloponnese). Regarding the city of Sparta, this specific committee is responsible for the receipt of supplies and the verification of the proper execution of services concerning all Departments located in the city of Sparta.

7. Student Restaurant Committee for the City of Sparta

Given that the city of Sparta provides dining facilities for the students of its Departments, the Department of Digital Systems participates in the Student Restaurant Committee to monitor the smooth operation of catering services provided to students.

8. Public Relations and Communication Committee

Designs and implements the public relations strategy, manages social media, drafts and promotes press releases and informational material regarding the actions and activity of the Department. It supports the organization of scientific, educational, and social events. It communicates with alumni, external bodies, and the Media. It supports the promotion of the Department's study programs.

9. Building Infrastructure Committee

The responsibilities of the Building Infrastructure Committee concern the maintenance and upgrading of the building facilities of the Department of Digital Systems and communication with the relevant services for the resolution of related issues.

10. Committee for Inventory / Withdrawal / Disposal of Fixed Equipment

The responsibilities of the committee focus on the recording, withdrawal, and disposal of Departmental materials and assets.

11. Erasmus Objections Committee

Responsible for examining any disputes regarding the scoring and ranking of candidates. Its goal is to ensure transparency and adherence to the criteria of the call for applications before the ratification of the final results.

Additional Bodies & Roles In addition to the above, the following committees and single-member bodies operate within the Department of Digital Systems:

• Evaluation Committee for candidate applications for the 3rd Cycle of Studies (PhD) in the thematic area: "Software, Information Systems, and Theoretical Computer Science"
• Evaluation Committee for candidate applications for the 3rd Cycle of Studies (PhD) in the thematic area: "Hardware, Communications, and Telecommunications"
• Evaluation Committee for Applications of Adjunct Faculty Candidates (P.D. 407/1980)
• Objections Committee for Adjunct Faculty Candidates (P.D. 407/1980)
• NSRF (ESPA) Internship Supervisor
• Erasmus Coordinator
• AWS Academy Program Manager
• Academic Advisor (Former TEI Study Programs)
• Academic Advisor (Digital Systems Study Program)
• Head of Procurement and Financial Affairs Processing
• Graduation Ceremony Organization Manager
• Course and Exam Timetable Manager
• Website, Network, and Computing Infrastructure Manager
• Representative to the Research Committee
• Representative to the Gender Equality Committee